Policies & templates
Guidelines, SOPs & templates
Everything you need to prepare a sound submission: downloadable templates, standard operating procedures, role permissions, and the correspondence policy.
Everything you need to prepare a sound submission: downloadable templates, standard operating procedures, role permissions, and the correspondence policy.
Note: the template links above are placeholders — wire them to your final files when ready.
Completeness checks, panel routing, clock-pause rules.
Conflict flagging, reviewer blinding, recusal.
Domain-specific quorum and minute-taking.
Letterheads, decision letters, certificate issuance.
Reminders, amendments, semi-annual facility inspection.
Read-only retention and action-log integrity.
Fast static public pages, plus a secured portal with a database, authentication, and access-controlled file storage. HTTPS is enforced, uploads sit in restricted buckets, and an immutable audit log records every action.
Auditability is the core requirement of any ethics system: who did what, and when.
| Role | Access rights |
|---|---|
| Submitter (ATU only) | Create/edit own applications before submission, upload files, view own status, respond to revisions, download own approvals; no access to others' applications |
| REC Secretary | View all applications, screen completeness, route to panels, manage calendars and reminders, issue letters/certificates, manage archive; cannot vote |
| Panel Coordinator | All Secretary view rights for own panel, assign reviewers, manage meetings, record decisions for own panel |
| Reviewer | View only assigned applications, submit checklist and recommendation; cannot see other reviewers' identities (blinded) until decision |
| Veterinarian / Layperson | Same as reviewer, but flagged as mandatory for their protocol type |
| REC Chair (Head) | Full read access across both panels, override/arbitration rights, sign final approvals, view audit logs and reports |
| System Administrator | Technical access: user management, domain-restriction settings, backups, audit-log integrity; no review or voting role |
All official correspondence (confirmations, decisions, certificates, reminders) is sent from one authenticated system address — no-reply@rec-pck.org — with rec.karbala@atu.edu.iq as the monitored reply-to for queries.
Official committee mail is not sent from individual @atu.edu.iq mailboxes — that breaks the audit trail and can't be authenticated. Instead, every action is logged to the named user inside the system, and notifications are addressed to their verified inbox but sent from the rec-pck.org address.
Where a genuine need exists for direct correspondence, a coordinator or reviewer is given a role-based alias (e.g. irb.coordinator@rec-pck.org) rather than routing through a personal mailbox.